Practical guide
Prepare meeting minutes from an audio recording
Transcribe the meeting, correct important details and generate a summary and action items. Treat the result as a draft: decisions, owners and deadlines must be supported by the discussion, not inferred without evidence.
Record an audible meeting
Inform participants and obtain the permissions you need before recording. Position the microphone so that different voices can be heard and ask people to speak one at a time where possible. Only process a videoconference recording that you are authorised to use.
You can upload a file or record in the browser. Keep the tab open while recording. Afterwards, replay the recording and, if useful, download a copy before adding it to your workspace.
From recording to draft minutes
- Transcribe. Upload the recording and confirm processing.
- Review key details. Check amounts, dates, project names and negatives.
- Save corrections. Then request an analysis in the summary area beneath the transcript.
- Review actions. The actions tab groups tasks mentioned in the recording and the available details.
- Prepare the final document. Transfer verified information to your meeting minutes template and have the relevant participants validate it.
Use a simple structure
Organise the final document into context, topics discussed, decisions, actions and open questions. Keep proposals distinct from agreed decisions: “we could deliver on Friday” does not necessarily mean “Friday delivery approved”.
For each action, record the task, owner, deadline and validation status. Include an owner only if someone is explicitly assigned, and a deadline only if a date is stated. For example, “prepare a first mock-up” can remain pending confirmation if the discussion does not identify an owner or date.
This is a suggested structure, not the outcome of a real meeting. AI can make mistakes or omit information. Leave missing details visible rather than filling them with assumptions.
Protect and share the minutes
Starting transcription sends the audio to OpenAI. Requesting a summary or action extraction sends the relevant text. Results are saved in your private workspace. Read the privacy policy before processing information your organisation considers sensitive.
Share only what recipients need. Export the transcript as Word or TXT to prepare the final document; an exported transcript is not validated meeting minutes. Deleting a file from your workspace also removes its associated translations and analyses.
Frequently asked questions
Does a summary replace approved meeting minutes?
No. It is a working draft. Check decisions, amounts, people and deadlines and arrange validation of the final document.
Can an owner or deadline be invented?
The analysis is designed not to add an owner or deadline when none is mentioned. Review is still necessary because automatic analysis can contain errors.
Do I need a subscription to summarise a meeting?
No. Packs are one-time purchases. Free accounts have a daily analysis quota; active paid packs remove that daily quota, subject to technical protections.
Keep exploring
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Transcribe audio with ClairTexte: upload or record, detect the language, review the text and export your transcript.
Create SRT or VTT subtitles from a video
Turn a video into SRT or VTT subtitles: transcribe, review the text and timing, export and check playback.